Capital Planning & Facilities Data Use Agreement
IU Capital Planning & Facilities data include campus maps, floorplans, photographic images, building and room inventory, as well as details on construction and maintenance projects. For further facilities data classification details, visit https://datamgmt.iu.edu/types-of-data/classifications.php
Access to facilities data is intended for individual use as a tool to assist IU staff having responsibilities for facilities maintenance/management. Please read the following guidelines for clarification on access and responsible use of IU facilities data.
Restricted Access Facilities Data:
Definition: Because of legal, ethical, or other constraints, this data may not be accessed without specific authorization. Only selective access may be granted. This information is not to be shared with anyone who has not been granted access.
- All data concerning areas on the campuses to which physical access is already restricted are considered restricted access facilities data. Examples include sensitive research areas, such as:
- Kinsey Institute or animal care;
- residential (RPS, rentals);
- valuable or rare collections such as within the Lilly Library or Museum vaults; computer machine rooms; telecommunications rooms; machine rooms;
- utilities infrastructure data (tunnel systems);
- pharmacies; chemical store and hazardous waste.
- Room data identifying the specific location of art holdings.
- Room data/floorplans annotated with employee occupant names.
- All data concerning offices and residential space for IU President, Vice Presidents, and Chancellors.
- All data concerning mechanical and engineering information for buildings and campus infrastructure. Examples include fixed equipment, building systems (mechanical, electrical, HVAC, plumbing, etc.) and preventive maintenance.
- As-built (CAD record drawings) construction documents and project drawings for all projects.
- Access to native CAD files requires valid IU project number and approval of the IU project manager (Capital Projects, Engineering, Facility Operations staff).
- For instructor/student use of CAD data, the instructor must complete the agreement and agree to not post project results to the internet.
- Do not copy/store CAD files for use on future projects. Request fresh data for each project.
- Project status, contract and cost information for any projects completed by outside contractors.
University Internal Facilities Data:
Definition: refers to those elements of the institutional database that may be accessed by all eligible employees of the University for the conduct of University business.
- Base floorplans and space inventory not covered under restricted access above. Base floorplans include: walls, windows, doors, columns, room numbers, limited room use identification (space type, seating capacity, square feet, egress/fire protection features).
- GIS information for IU campuses (including maps linked to facility data with more detail and information than in public maps, but excluding limited access data).
- Project progress information including costs for projects completed by University forces in non-sensitive areas.
Definition: refers to those elements of the institutional database which are available to the general public, including those outside of Indiana University.
- Campus maps including building footprint, name, and number without items restricted to the University Internal and Limited Access classification categories.
- IU Building List including buildings where IU conducts business.